The Pro-Musica Society of Hong Kong 香港雅樂社合唱團

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Home About Us 關於我們 Constitution 章程

Constitution 章程

Name 1. The Society shall be called "The Pro-Musica Society of Hong Kong".
Objects 2. The Society is a cultural, educational and non-profit making body and is formed to promote the practice, performance and appreciation of ensemble singing, vocal, choral and operatic music, and the fine arts generally.
Membership 3. Any person, who is interested in furthering the objects of the Society is eligible to apply for membership. The power of election of members shall be vested in the Committee.
  4. Members shall be entitled to all the rights and privileges of the Society and, in particular, they shall be entitled to vote at the Annual General Meeting and be eligible for election to the Committee or any Sub-Committee.
  5. A member desiring to withdraw from the Society must give notice in writing to the Secretary otherwise the subscription for the ensuring year shall be payable. The Committee shall have power to request any member to resign or otherwise to determine membership of the Society.
Subscription 6. The Annual subscription for members is such sum as shall from time to time be fixed by the Committee. In the case of new members, subscriptions are payable on election. Future subscriptions fall due in April in every year. Any member who neglects to pay his subscription within 3 months after it falls due shall cease to be a member of the Society. No member may vote at any general meeting of members unless his current subscription has been paid.
The Chorus 7. In furtherance of the objects of the Society, there shall be established a chorus called "The Pro-Musica Chorus of Hong Kong". This Chorus shall consist of members of the Society and the conductor or conductors of the Chorus shall be a member of the Society appointed by the Committee to hold office for 3 years. The retiring conductor or conductors shall be eligible for re-appointment. The Chorus shall give a series of concerts annually. The voice-leaders of the Chorus shall be appointed by the conductor or conductors.
Other Activities 8. The Society may present visiting and guest artists, chamber concerts, opera and other musical and theatrical performances, and participate in other cultural, educational and artistic activities, from time to time.
Committee 9. The Society shall be managed by a Committee of elected members and shall consist of a Chairman, Vice-Chairman, Honorary Secretary, Honorary Treasurer, Librarian, General Affairs Executive and 2 other members. These 6 office bearers and 2 other members shall be elected annually at the Annual General Meeting of the Society. In addition the conductor or conductors shall be a member of member ex officio. The Committee shall have power to co-opt not more than 5 other members of the Society as members of the Committee. The Committee may fill any vacancy which may occur during the year. Subject to termination of office by resignation or otherwise, all members of the Committee, except the conductor or conductors who are appointed for periods of 3 years, shall remain in office until the next Annual General Meeting. The retiring committee members shall be eligible for re-election, and the conductor or conductors re-appointment by the Committee.
  10. The Committee shall meet from time to time as required and not less than 4 times per year. 4 shall be a quorum. The Chairman shall have an original vote and, in the event of an equality of votes, he shall have a second or casting vote.
  11. The property of Society including all records, monies, music and instruments shall be vested in the Committee and the Committee shall be indemnified against risk and expense out of Society property. The Committee shall cause a list of all Society property to be kept and shall give instructions in regard to the safe custody of music and instruments.
  12. The Committee may appoint Sub-committee consisting of members of the Society and may delegate to such part of their powers and duties as the Committee thinks fit.
Patrons 13. The Committee may invite persons interested in supporting the objects and aims of the Society to be Patrons of the Society.
Chairman 14. The Chairman shall preside at all committee meetings and Annual General Meetings at which he is present. In his absence the committee members, or the members present, shall elect a chairman from amongst their number. In addition to the powers provided, chairman's powers of duty shall be as specified by the Committee.
Honorary Treasurer 15. The Honorary Treasurer shall be responsible for the funds of the Society. He shall lodge all monies in a bank approved by the Committee to an account opened in the name of the Society. He shall pay all monies on behalf of the Society upon instructions furnished to him by the Committee. All cheques drawn upon the Society's bank account shall be signed jointly by 2 of the following 3 office-bearers: the Chairman, the Honorary Treasurer and the Honorary Secretary.
  16. The Honorary Treasurer shall at each meeting of the Committee submit a statement setting out the financial position in regard to any performance given under the auspices of the Society since the date of the last meeting of the Society. He shall close his accounts for the year on the 31st March in each year and shall submit them with a financial statement to the Committee after audit.
Honorary Secretary 17. The Honorary Secretary shall conduct the Society's correspondence as directed the Committee, keep in a minute book a record of proceedings at all general and Committee meetings and perform such other duties as specified by the Committee. He shall also notify the Honorary Treasurer of all authorities furnished by the Committee for the disbursement of funds and any resolution affecting the finances of the Society.
General Meetings 18. The Annual General Meeting of the Society shall be held not later than 31st May in each year to transact the following business:
(i) To receive and, if approved, to adopt a statement of the Society's accounts to the end of the preceding year, i.e. up to the 31st March.
(ii) To accept the resignation of the Committee and appoint a new Committee for the ensuring year.
(iii) To appoint an auditor.
(iv) To receive the views of members as to what activities the Committee should undertake on behalf of the Society during the ensuring year.
Extraordinary General Meetings 19. The Committee may whenever they consider it necessary or advisable, and shall within 21 days of receipt of a written requisition by 15 members of the Society, call an Extraordinary General Meeting. Such requisition shall be delivered to the Honorary Secretary and shall specify the business to be transacted at such meeting, and no other business shall be discussed.
  20. The quorum at all general meetings shall be 16 members.
Notices 21. Notice of every general meeting setting forth the business to be transacted thereat shall be sent not less than 14 days prior to the meeting to every member addressed to him at his last known address.
Voting 22. Every question shall be decided by a simple majority of the members present and voting at any meeting, save where by these rules any other majority is required. Such decision shall be binding on all members. The Chairman shall have a second or casting vote at all general meetings. All members shall be entitled to vote at a general meeting. Voting for election of Committee members shall be by secret ballot.
Dissolution 23. (a) If at any General Meeting a resolution for the dissolution of the Society shall be passed by a two-thirds majority of the members present and voting, the Committee shall thereupon proceed to realize the property of the Society, and after the discharge of all liabilities, the balance of any assets of the Society shall be dealt with for such charitable purpose as the members may decide at such general meeting; and, upon completion of such, the Society shall be dissolved.
(b) No member shall be entitled to any share in any property of the Society.
Notices 24. Upon the dispatch of any notice to a member's last known address, such notice shall deemed to have been received by such member for any purpose required by these rules. Every member should keep the Honorary Secretary informed of his address and any change of address.
Power to vary rules 25. These rules may be added to, repealed or amended by a two-thirds majority resolution passed at any general meeting.
  26. These rules and all future variations of these rules, shall be binding on all members. Every member shall be entitled to a copy of these rules and any future alterations thereof.

Constitution and rules 1976 as amended in 1995

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